Monday, April 26, 2010

5 Tips for Managing The E-Undation

Did you know that many professionals spend up to 40% of their day managing email? How much time to do you spend on email every day? Does the time you spend, match the payoffs you receive.

Email is an essential part of business today, but the question has become who is running the show - you or email?

If you have found that your inbox has run amok, here are 5 tips to support you in getting it under control:

1. Check email at regular points throughout the day. Many organizing experts suggest checking it two or three times a day only, and turning it off in between so you are not tempted to see who just emailed you.

2. Communicate to others when you will be checking. If people are expecting a response right away and don't know that you are only checking at selected points of the day, it may cause even more problems.

3. Unsubscribe from lists you really don't need, or read.

4. Colour code/flag emails of different priorities so you know which ones are urgent (red), of medium importance (yellow), or low priority. This visual map can help you quickly identify what is really important to respond to.

5. If you don't need it DELETE it! If you really don't need an email, delete it. Microsoft has some great tips on helping you decide what you may want to do with your email box. Known as the 4 Ds, do you want to do it, delete it, delegate kt or dump it? (Note: the 4D tool is a great tool for time management as well).

What's the one thing you are going to do today to tame your email box?

Have a terrific week!

Warm regards,

Jennifer Britton
Author of Effective Group Coaching (Wiley, 2010)
Potentials Realized
Email: info{at}potentialsrealized{dot}com

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